Top Five Tips on Choosing a CMS System

More important than having fantastic content, is a Content Management System (CMS) that helps you plan accordingly to give you more efficient results. Many organizations fail to maintain consistency with their content because of the lack of a good CMS system. You need one that keeps up with your vision and the growth of your company’s ambitions. Make use of the following five tips to find a CMS system that works right with your business.

Get the Right Person to Choose It

Many managers forget the importance of this point quickly. According to most people, the senior manager is the one in charge of choosing systems to be used in a company. However, the problem is that the senior manager might not be the one to interact with the system, at least not as often as the departmental representatives.

A CMS can fail because of a company’s internal politics. To avoid this, company heads need to remain mindful of the positions of different employees. In this case, you need to know the departments that will interact with the CMS and find out what they expect then try to balance out these expectations to get a workable system.

Keep in Mind Requirement Priorities for Each Stakeholder

While it may not be possible to give every department what they want for a CMS, it might be more reasonable to keep in mind their priorities. Have each stakeholder write a list of the features the CMS must have have. Create a matrix of all the answers and try to balance out the results.

As you do this step, remember that you want something workable for the entire company and something that might not need to be replaced soon.

Decide Between Hosted, SaaS and On-Premise CMS

An on-premise CMS will require you to buy the software and install it on your servers. The service provider will then be in charge of installation, processing, and maintenance. A cloud-hosted CMS is usually installed on cloud servers, and you get to lease your server space.

SaaS or Software as a Service is the most recent technology that allows one to have access to software the same way as they do their emails. It is an online platform, so there’s nothing to install.

While all three have their advantages and disadvantages, it is advisable to stick to an option that is cost-effective and secure.

Impact on the Business

It would help if you also thought about what you expect the CMS to achieve now and in the future. The two leading platforms to look into in terms of impact are solution and development platforms. While a development platform allows you to build anything you want around the system, a solution platform is usually pre-built for a specific need.

Cost and Quality

Finally, get the price and the quality right. This is a significant balance since you neither want a cheap system that does not cater to your needs nor an expensive one that breaks your budget.

At the end of the day, how well the system corresponds with your business is all that matters.